We360 Keka Integration-We360.ai

Why HR teams using Keka still lose hours every week

Keka handles payroll, leave, and employee records well. What it doesn't do is tell you what happened with working time after the shift started. That gap creates manual work that stacks up fast.

Attendance marked in Keka has to be reconciled manually with actual work activity in a separate tool
Productivity reports get built by copying data between systems, which takes time and introduces errors
Late shift changes in Keka don't automatically reflect in the workforce analytics view
HR teams run the same reconciliation cycle every payroll period the same spreadsheet, the same checks
Managers ask for productivity data that exists in two separate places and takes 20 minutes to pull together

What the We360–Keka integration does

The integration pulls attendance and employee data from Keka directly into We360.ai's analytics layer. Once connected, the two platforms stay in sync shift records, leave status, and employee profiles update automatically based on the sync schedule you set.

What this means in practice: an employee marked absent in Keka shows correctly in your We360.ai dashboard without anyone updating it manually. A shift change applied in Keka reflects in productivity reporting the next time the sync runs. The data that used to require a manual export every week just arrived.

See how We360.ai's workforce analytics layer works →

For teams running Keka for HRMS and We360.ai for productivity visibility, the integration removes the one layer of friction that sits between the two data sets the manual transfer.

What We360 Keka Integration does

Icon	Feature	What it does
🔄	Attendance sync	Keka attendance records push to We360.ai on your set schedule
👤	Employee profile sync	New hires and profile changes in Keka reflect in We360.ai automatically
📅	Shift data mapping	Shift start/end times from Keka align with We360.ai's active work tracking
🔒	Role-based access	Admin controls determine which We360.ai users can view synced Keka data
📊	Unified reporting	Attendance and productivity data sit in the same dashboard view
⚙️	Configurable sync	Set sync frequency from real-time to daily depending on your plan and data volume

Prerequisites

Before you start, check these are in place:

Active We360.ai account (any paid plan)
Keka admin credentials with API access enabled
Keka API key generated from Keka's developer settings panel
We360.ai admin role for the person completing the setup
Employee IDs consistent across both platforms (Keka and We360.ai use the same employee ID format, or a mapping is prepared)

If your Keka instance uses SSO or has custom API restrictions, contact your Keka admin before starting. The integration uses Keka's standard REST API, documented at developers.keka.com.

[Image: We360.ai admin panel showing Keka integration prerequisites checklist, placement: LEFT · alt='We360.ai integration setup prerequisites for Keka HR connection']

Step-by-Step Setup

Standard setup takes 20–30 minutes for an admin who has both sets of credentials ready.

Log in to We360.ai as an admin. Go to Settings → Integrations → Keka.
Click Connect Keka. Enter your Keka subdomain .
Paste your Keka API key into the API key field. Click Verify.
Once verified, choose which data to sync: attendance, employee profiles, or both.
Set the sync frequency options range from every 15 minutes to once daily.
Map Keka employee IDs to We360.ai employee records. If IDs match, this step is automatic.
Run a test sync. Check that a sample of attendance records appear correctly in We360.ai.
Enable the integration. Live sync begins on the schedule you selected.

If the API key fails verification, the most common cause is that Keka API access hasn't been enabled for your account. This is a Keka admin setting, not a We360.ai one. The Keka integration guide covers how to enable it.

Data Flow & What Gets Synced

The integration syncs in one direction by default (Keka → We360.ai) for attendance and employee data. Write-back to Keka is available for select data types on enterprise plans.

What syncs from Keka to We360.ai:

Daily attendance records (present, absent, half-day, leave type)
Shift schedules and shift changes
Employee profile fields: name, department, manager, location, employment status
Leave balances (read-only view in We360.ai)

What does not sync:

Payroll data We360.ai does not receive or store salary or compensation information
Performance review data from Keka
Documents stored in Keka's file system

Sync frequency options: 15 minutes, 1 hour, 4 hours, daily. Realtime sync is available on enterprise plans.

[Image: Data flow diagram showing Keka to We360.ai sync path with attendance, profiles, and shift data highlighted, placement: RIGHT · alt='We360 Keka integration data flow diagram showing what syncs between the two platforms']

Customization & Advanced Options

Selective department sync. You can limit the integration to specific departments useful if only part of the organisation uses We360.ai for productivity tracking.

Custom field mapping. If your Keka setup uses custom employee fields, these can be mapped to corresponding fields in We360.ai's employee record schema.

Webhook-based triggers. For enterprise configurations, We360.ai supports webhook events from Keka meaning attendance updates push in near-real-time rather than waiting for the next scheduled sync.

Multi-entity support. Companies with multiple Keka entities (different legal entities or subsidiaries) can connect each to a separate We360.ai workspace.

Explore We360.ai's full integration options →

Common Errors & Troubleshooting

Error	Likely cause	Fix
API key invalid	Keka API access not enabled, or key copied with trailing space	Re-generate key in Keka developer settings; paste without extra spaces
Employee ID mismatch	IDs in Keka and We360.ai don't match	Export both ID lists and reconcile before re-running sync
Attendance not appearing	Sync frequency set to daily and hasn't run yet	Trigger a manual sync from Settings → Integrations → Keka → Sync Now
Partial data only	Department filter is active	Check department filter settings in integration config
Connection timeout	Keka API rate limit hit during large initial sync	Reduce sync scope or contact We360.ai support for bulk import

For issues not covered here, the We360.ai Keka integration configuration guide has the full troubleshooting reference.

Security & Privacy

The We360 Keka integration handles employee data, so how it's secured matters.

Data in transit. All API calls between Keka and We360.ai use TLS 1.2 or higher. Credentials are never stored in plain text.

Data at rest. Synced data is stored in We360.ai's infrastructure within your selected data region (India region available for DPDP compliance).

Access controls. Only We360.ai admins can view or modify integration settings. Synced attendance data inherits the role-based access permissions already set in your We360.ai workspace.

GDPR and DPDP. The integration does not share data with third parties. Employee records synced from Keka are processed by We360.ai as a data processor under your organisation's data controller responsibility. For DPDP compliance, ensure your employee consent framework covers productivity monitoring We360.ai's compliance guide covers this in detail.

Payroll data. We360.ai does not sync, store, or process salary or compensation data from Keka. Ever.

Want to see how this works for your team? Book a Demo →

ROI & Business Impact

The direct time saving from removing manual attendance reconciliation is measurable immediately. For a team of 100 employees:

HR admin time spent on manual attendance reconciliation: typically 3–5 hours/week
At ₹600/hour fully loaded cost: ₹1,800–3,000/week saved on reconciliation alone
Annually: ₹93,600–1.56L in recoverable HR admin time per 100 employees

The second order impact is harder to put a number on but usually larger: managers get accurate productivity data without waiting for the weekly manual report, which means they can act on problems days earlier. Attendance discrepancies surface in the same dashboard view as activity data, so they get caught and resolved rather than sitting until payroll.

Calculate your team's ROI with the We360.ai calculator →

Why use We360.ai for Keka integration?

Without We360.ai	With We360.ai
Attendance from Keka reconciled manually each week	Keka attendance syncs automatically to We360.ai dashboard
Productivity reporting requires data exports from two tools	Single dashboard view combining Keka data and activity analytics
HR admin rebuilds the same attendance report every payroll cycle	Report runs automatically on the sync schedule
Shift changes in Keka don't reflect in productivity view until manually updated	Shift changes reflect in We360.ai on next sync
Employee profile changes require updates in two separate systems	Profile changes in Keka propagate to We360.ai automatically
No visibility into what happened after clock-in	Active work time, application usage, and focus data available alongside attendance
Productivity gaps only visible in monthly review	Real-time and weekly visibility into team output

Who uses We360 Keka Integration?

BPO / KPO teams -large shift-based workforces where attendance accuracy affects SLA billing and compliance reporting
IT services companies - distributed teams where Keka manages HR and We360.ai provides delivery team productivity visibility
Banking and NBFCs - regulated environments where attendance records need to be consistent across HRMS and operational systems
EdTech companies - fast-growing teams that added Keka for HR and need productivity visibility without a second reconciliation process
Healthcare operations - roster-heavy environments where shift data from Keka needs to align with output metrics
Consulting firms - project-based billing requires attendance and utilisation data in the same view
Real estate and retail - multi location teams where head-office HR uses Keka and operations needs local productivity data

See We360.ai in action

The fastest way to understand what the integration does for your specific setup is to watch it run in your own data.

Connect We360.ai to your Keka instance on a free trial, no credit card, no migration required. If it doesn't fit, disconnect and your Keka data is unaffected.

Start Free Trial – No Credit Card Book a Demo

Frequently Asked Questions

Does the We360 Keka integration require a paid plan?

The integration is available on all current We360.ai paid plans. There is no separate licensing fee and no additional Keka tier required. Your existing Keka API access, which is included in standard Keka plans, is sufficient.

How long does setup take?

Standard setup takes 20–30 minutes for an admin with credentials for both platforms. If employee IDs need to be mapped manually between the two systems, add another 30–60 minutes depending on team size.

What data syncs between Keka and We360.ai?

Attendance records, shift schedules, and employee profile fields (name, department, manager, location, employment status) sync from Keka to We360.ai. Payroll and compensation data does not sync. We360.ai does not receive salary information from Keka.

Can I disconnect later without losing data?

Yes. Disconnecting the integration stops future syncs. Data already synced to We360.ai is retained in your account. Keka data is unaffected; the integration is read-only by default and does not write back to Keka unless you have configured write-back on an enterprise plan.

Is the integration secure and DPDP-compliant?

All data transfers use TLS encryption. Synced data is stored in your selected data region and India region is available for DPDP compliance. We360.ai does not share synced employee data with third parties. You remain the data controller; We360.ai processes the data as a processor under your organisation's consent framework.

Only for Limited Customers

We360 Keka Integration